Bermuda-based tech firm QuoVadis has launched a new digital signature service that will allow small-to-medium sized businesses to send out authentic, tamper-proof invoices, financial statements and other documents with legally compliant digital signatures on them.

Many organisations have visions of a paperless office, but signed hard copy contracts are one of the final hurdles in making the workplace more efficient and environmentally friendly. And myths of electronic signatures not being legally binding are starting to subside and organisations including major corporations, financial institutions and governments around the world adopting this type of technology.

The new Signing and Validation Service from QuoVadis makes files locked and protected against unauthorised changes, proves the date of creation and asserts its origin.

It allows retailers to sign their outgoing e-invoices to make them tamper-proof, companies to scan their paper archives to protect electronic copies and financial institutions to sign financial statements sent to customers to prove their authenticity.

“In many countries, there are specific laws that require companies to protect the data integrity of electronic records using technologies like digital signatures,” said Roman Brunner, CEO of QuoVadis.

“Our Signing and Validation Service makes it easy for small-to-midsize companies to deploy digital signatures in workflows such as e-invoice and e-archive systems, meeting compliance obligations without complicated software integrations.”

“Our goal is to make digital signatures achievable for smaller companies. With the fast installation of our sealsign broker companies can enable their legacy software, as well as securely access their signing platform and credentials securely hosted at QuoVadis,” Mr Brunner added.

“For a reliable annual subscription, QuoVadis provides the entire signing capability as a service.

“We’ve also worked with solution partners to create modules for frequently used software in our markets including Document Management, Customer Relationship Management, Enterprise Resource Planning, and e-invoicing systems.”

Given its wide range of uses, QuoVadis says the new service can sign all file types ranging from XML to Microsoft Word to PDF. Sealsign provides a range of signature formats as well as customisable ‘signature stamps’ for PDFs.

The service supports the UN/EDIFACT standards for e-invoicing and can also provide timestamps for proof of transaction time.

The service can also verify incoming documents to make sure their signatures and credentials are valid.

For more information, visit www.quovadisglobal.com.